Privacy Policy & Cookie Policy

Privacy Policy  

At MinibizRecruitment, a trading arm and brand of Sefton & Associates Limited, we provide search and selection services to clients looking to recruit staff or board members for their organisations and we are committed to protecting and respecting your privacy.

This Policy sets out the basis on which any personal data we collect from you, or you provide to us, will be handled and processed by us. Please read the following carefully.  By visiting this site, you are accepting the practices described in this policy.

For the purposes of the General Data Protection Regulation (GDPR) effective from 25 May 2018, the data controller is Sefton & Associates Limited, Holly Cottage, 120 Hopley Road, Anslow, Burton upon Trent, Staffordshire, DE139PZ. Company registration number: 08831740: ICO number: ZA583164. 

This policy sets out the types of personal data that we may collect about you and will explain how and why your personal data is collected and used. We will also explain how long your data will be kept and when, why and with whom your data may be shared.

The policy sets out the legal basis we have for using your personal data and explains the effect/s of refusing to provide the personal data requested. We also explain the various rights and choices that you have when it comes to your personal data, how we may contact you and how you can contact us.

What personal data do we collect about you? 

We collect and process the information necessary to be able to match you with available and future opportunities and, should you make an application, information needed to assess your eligibility at each stage of the recruitment process.

We may receive sensitive personal data about you, such as through the completion of our Equality Monitoring Form. If sensitive and protected personal data about you is collected for the purposes of equality monitoring only, this data is anonymised.  We only collect and process sensitive personal data from you with your explicit consent.

Where do we collect personal data about you from? 

We collect personal data about you from various sources including:

Our Website and Microsites: 

• Information that you  provide by filling in the form on our website and microsites (name, telephone number, job title, employer etc).
• Information provided at  the time of accepting to use our site which is captured in cookies and explained in our cookie policy, available on our sites.
• Accessing information  on one of our recruitment microsites in relation to a specific position.

Directly from You: 

• Information you email  to us while searching for a new opportunity.
• During a telephone conversation or email exchange in relation to an opportunity.
• Submitting a CV, profile or application for a position.

Through publicly available sources:

• LinkedIn
• Profiles on individual organisation web pages
• Companies’ House
• Search Engines such as Google
• Event and conference  information
• Membership directories  such as Who’s Who

Referrals and Recommendation: 

• You may be recommended  by a friend, a former employer, a former colleague or even a present  employer.

How and why do we use your personal data? 

• We use your personal  data to match your skills, experience, education and interests against a  specific brief or requirement with a potential employer or requirement.
• We will initially collect basic information on you such as job title, role, experience and contact details to assess a potential match to the requirement.
• Once we have determined  your interest in an opportunity, or to be considered for future opportunities, we will collect further information from you to share with  the client or retain for future clients. This will only be done with your  approval.
• If you are selected to  progress through further stages of a recruitment process, we will collect  additional information such as due diligence requirements and information from referees, whom you have nominated.
• We may use your data to provide you with information about future  positions which we think may be of interest to you, and we  may contact you about these by email or telephone.
• From time to time, we  may contact you about events we would like to invite you to or  to share information on thought leadership articles and about our broader  recruitment and Board Development Services. We will only send  these to you with your permission and for the purpose of legitimate  interest.  We will always offer the option to opt-out, if you did not  wish to continue to receive this information from us.

How long do we keep your personal data for? 

• We will  keep candidate data for up to five years from our last  contact with you.
• We will keep client  data for up to six years from our last contact with the organisation.
• After this time, if we have had no further contact with you or your organisation, we      will minimise the data held.

Who do we share your personal data with? 

• Your personal data is  shared within Minibiz Recruitment, Sefton & Associates and their close  working business partners as part of the search and recruitment process. 
• We share your personal  data with a client when you have given your approval or by applying in response to a specific recruitment process or position.

What legal basis do we have for using your information? 

• For prospective candidates, clients and referees, processing your information is done      based on our legitimate interest because we require the information to be  able to assess experience and suitability for potential roles,  to find potential candidates and to contact clients and referees.
• If you apply as a  candidate, then this may involve the processing of more detailed personal data including sensitive data such as health information that you or others provide about you. In this case we always ask for your consent  before undertaking such processing.
• For clients, we may  also rely on our processing being necessary to help prepare a contract for  you, for example we need contact details to communicate with you over the  course of the recruitment process.

What happens if you do not provide us with the information we request or ask that we stop processing your information? 

• If you do not provide  the personal data necessary, or if you withdraw your consent for the processing of your personal data, we may not be able to match or consider  you for opportunities and may not be able to proceed  with an application or interest.

Do we make automated decisions concerning you? 

• We do not undertake automated decisions.
• We review candidates  through a structured screening process to assess whether each candidate meets the specific criteria for a position and this is available and  clearly explained in the information provided for each position. This screening process may result in a candidate being deemed not suitable for  a position.
• Some of our clients  request that we carry out personality or psychometric assessments on their  behalf and this information is passed on to the client. This is only carried out with your full consent.

Cookies 

• To provide a better  service to you on our website and microsite, we use cookies to collect  your personal data when you browse. Our cookie policy is available on our  website and microsites.

We do not transfer personal data out of the European Economic Area (EEA)

Links to and from other websites 

Our sites may contain links to and from other websites, documents, advertisers and affiliates. If you follow a link to any of these, please note that these sites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these sites.

Your rights in relation to the data we hold on you 

By law, you have a number of rights when it comes to your personal data. Further information and advice about your rights can be obtained from the ICO which regulates data protection in the UK.

• The right to be      informed   

You have the right to be provided with clear, transparent and easily understandable information about how we use your information and your rights. This is why we are providing you with the information in this Policy.

• The right of  access  

You have the right to obtain access to your information (if we are processing it), and certain other information (similar to that provided in this Privacy Policy).

This is so you’re aware and can check that we’re using your information in accordance with data protection law.

• The right to rectification  

You are entitled to have your information corrected if it is inaccurate or incomplete.

• The right to erasure  

This is also known as ‘the right to be forgotten’ and, in simple terms, enables you to request the deletion or removal of your information where there is no compelling reason for us to keep using it. This is not a general right to erasure; there are exceptions.

• The right to restrict  processing 

You have rights to ‘block’ or suppress further use of your information. When processing is restricted, we can still store your information, but may not use it further. We keep lists of people who have asked for further use of their information to be ‘blocked’ to make sure the restriction is respected in future.

• The right to data  portability 

You have rights to obtain and reuse your personal data for your own purposes across different services. For example, if you decide to switch to a new provider, this enables you to move, copy or transfer your information easily between our IT systems and theirs safely and securely, without affecting its usability.

• The right to object to processing 

You have the right to object to certain types of processing, including processing for direct marketing (ie if you no longer want to be contacted with potential opportunities).

• The right to lodge a complaint 

You have the right to lodge a complaint about the way we handle or process your personal data with your national data protection regulator.

• The right to withdraw  consent 

If you have given your consent to anything we do with your personal data, you have the right to withdraw your consent at any time (although if you do so, it does not mean that anything we have done with your personal data with your consent up to that point is unlawful). This includes your right to withdraw consent to us using your personal data for marketing purposes.

Access to Information  

• You have the right to obtain a copy of the personal data that we hold and process on you.
• You also have the right  to require us to correct errors and if it is inaccurate or incomplete, to require us to update or delete your records from our records.
• You can make a  data access request by contacting us at russell@seftonconsulting.co.uk
• We aim to act on  requests and provide information free of charge, but may charge a      reasonable fee to cover our administrative costs of providing the  information for:

1. baseless or  excessive/repeated requests, or
2. further copies of the same information.

• Alternatively, we may be entitled to refuse to act on the request if the request is unfounded,  excessive or repetitive. If we refuse a request, an explanation will be provided.
• Please consider your  request responsibly before submitting. We will respond as soon as we can. Generally, this will be within one month from when we receive your request      but, if the request is going to take longer to deal with, we will let you know.
• We may contact you by  phone, email or social media. If you prefer a particular contact means over another, please let us know.

Contact Us 

• If you have  any questions, comments and requests regarding this privacy policy please contact us by emailing: russell@seftonconsulting.co.uk
• If you are  unhappy with how we’ve handled your information, please  contact us to let us know so we can address any issues.

Changes to our Privacy Policy 

We reserve the right to make changes to this privacy policy at any time, as appropriate.

Cookies are small data files websites store on your device to improve your user experience by enabling that website to ‘remember’ you, either for the duration of your visit (using a ‘session cookie’) or for repeat visits (using a ‘persistent cookie’). Cookies do lots of different jobs, like letting you navigate between pages efficiently, storing your preferences, and generally improving your experience of a website. Cookies make the interaction between you and the website faster and easier. If a website doesn’t use cookies, it will think you are a new visitor every time you move to a new page on the site – for example, when you enter your login details and move to another page it won’t recognise you and it won’t be able to keep you logged in.

Each cookie is unique to your web browser. It will contain some anonymous information such as a unique identifier and the site name and some digits and numbers. It allows a website to remember things like your preferences or what’s in your shopping basket.

Some people find the idea of a website storing information on their device a bit intrusive. Although this is generally quite harmless, you may not, for example, want to see advertising that has been targeted to your interests. If you prefer, it is possible to block some or all cookies, or even to delete cookies that have already been set; but you need to be aware that you might lose some functions of the website. You can remove cookies cookies by going into your browsers control panel/preferences.